SCOTT COUNTY SOIL & WATER CONSERVATION DISTRICT
MONTHLY BOARD MEEETING MINUTES
Thursday, January 17, 2008, 7:00 p.m.
Location:
Present: Bill Comer, Matt Oberlies, Lynda Phillips, Joe Robbins
Absent: Jeff Coomes, John Hardin Guests: Laura Fribley, Pat Larr
Meeting Called To
Order by Joe Robbins
Minutes from December 20th meeting were approved and signed. Bill Comer made a motion to accept the minutes and Matt Oberlies seconded. Motion carried.
Old Business
SWCD Business Plan
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Rule 5 – The proposed fee schedules were
presented and it was decided to adopt the complete schedule to include
Residential and Commercial broken down based on project size. Matt Oberlies made a motion to adopt the
amended fee schedule and charge 20% above the contractor’s costs to cover our
administrative fees. Bill seconded the
motion – Motion carried. John and Denise
will sign the contract at a later date.
Lynda reported that none of the current Rule 5 projects (Guthrie Development
& Smith Neubecker) had paid their invoices.
It was suggested that she contact Jamie Knowles and Denise Dailey about
this.
·
Clean Water
Sediment and Nutrient Reduction Grant – Lynda reported on the committee meeting and submitted the final grant application for board approval. Bill made a motion to approve the submission of the grant and Matt seconded, motion carried. Laura announced that we had received the CWI Marketing Incentive grant.
Annual Meeting & Dinner
Lynda reported on current status of the event. All is going well although she is having trouble getting the Giveaway to include our articles. There was discussion about providing free tickets to donors. A motion was made by Bill to provide free tickets to anyone making a donation. The motion was seconded by Matt, motion carried.
‘Entering
Matt reported that he had contacted the Commissioners and state. They requested that we submit a formal letter of request to place the signs. This letter will be signed by John Hardin and then be mailed to the Commissioners for their approval.
Extra Money
in County budget
Joe reported that we did receive this money. He had attended the recent Council meeting and they did approve. Ginger had stated in an email to Lynda that we should receive the money sometime in February.
New Business
2008 Business Plan & Calendar
Lynda presented a proposed business plan and calendar. After looking it over and discussion, it was agreed that changes should be the elimination of the purchase of a Food Plot machine (since we can rent one from Jackson County), an update of the dates to encompass our CWI grants and a change of the Hardy Lake Sweep date from June to April at Hardy Lake’s request. Bill made a motion to approve the business plan and calendar with the changes as noted. Matt seconded the motion, motion carried.
Stewardship Week
A motion was made by Matt to allow purchase of Stewardship materials up to $600. Bill seconded the motion. It was noted that Scott County Community Foundation had given us a $500 grant that will supplement these costs.
Reports
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Pat Larr – NRCS Pat reported that 10 million dollars in EQUIP
contracts had been spent in
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Laura Fribley – ISDA Laura
told us about the 2008 Leadership Institute and the upcoming class for our
area. She also repeated our approval of
the CWI MIG and stated that the Sediment and Nutrient Reduction grant would be
due Feb. 1 with the decisions made and announced in mid-Feb. or the first of
March.
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Lynda Phillips – SWCD Lynda thanked the
board for the opportunity to attend the IASWCD annual conference. There were great classes and she felt like it
had been a good use of time and money. She
presented a written summary of the month’s activities. She briefly reported on the status of our
Non-Profit Bulk mail permit. She had
obtained a copy of the Multi-County equipment rental and price list and will
publicize this. The board mentioned that
they liked receiving information ahead of the meeting and felt the best time
was about a week before.
Financial District Reports
Approval Checks – Accounts Payable Voucher Register
All checks 4122 to 4130 were signed and approved. The Accounts Payable register was also approved. Matt made a motion to approve these expenditures and Joe seconded, motion carried.
2007 Financial Record audit
Jim Moon has agreed to do our audit. Lynda will contact him.
Savings vs. Money Market acct
Lynda reported that she had carried out the motion of the board at the previous meeting in setting up the new accounts at Scott County State Bank. The bank had produced several resolutions for signatures. These were passed around and signed.
Amendment for Jeff’s check
Lost per diem check #4051 will be voided and another check was issued to replace it. The amendment states that if he finds the check he is to return it to SWCD.
Announcements/Public comments
There were no public comments.
Adjourn
Matt made a motion at 8:30 pm to adjourn the meeting. Bill seconded the motion. Motion carried.
Respectfully submitted,
Lynda Phillips, SWCD District Coordinator