Scott County Soil & Water Conservation District

 Board Meeting Minutes

June 21, 2007

 

Present:  John Hardin Chairperson; Joe Robbins Vice-Chairperson; Bill Comer Supervisor, Matt Oberlies Treasurer; Judy White Office Manager

Absent:  Jeff Coomes

Guests:  Pat Larr District Conservationalist NRCS, Laura Fribley District Support Specialist ISDA, Denise Dailey Scott County SWCD Contracted Rule 5

 

CALL MEETING TO ORDER:  Chairperson John Hardin called the meeting to order at 7:10 p.m. 

 

MINUTES:  The minutes from the June 7, 2007 meeting were reviewed.  Bill Comer made a motion to accept the minutes as written with a second by Joe Robbins.  All members voted on and motion carried with board members present signing June 7, 2007 minutes.

 

OLD BUSINESS:

 

Rule 5:  Denise Dailey could not make the June 7th meeting.  Bill and she told the board about their meeting with APC Director Jamie Knowles.  They understood Jamie to say that SWCD could charge the $250 fee to site owner and have them bring it to APC with receipt.  They in turn would pay Denise.  Judy will continue to contact Jamie to get a copy of APC minutes that documents this.  Denise did not have any new Rule 5’s to report.  Denise made board aware that she did a follow up on the Spindlewick Rule 5.  Judy advised board that she put a news article in the paper about Rule 5 to inform the community What Rule 5 Is.

 

SWCD Business Plan: 

 

Host A Drainage Workshop:  Laura Fribley reported on two stream management workshops held by Washington County SWCD and provided information regarding including a Powerpoint presentation.  Judy will contact Steve Broady to see if he will attend the August SWCD board meeting to brainstorm a workshop.  Laura mentioned that Scott County may want to partner with Jackson County – could contact Rebecca Spellman Grayhouse.  Pat Larr suggested we could do a workshop on soils.  Bill Comer mentioned Floyd Comer’s place and open ditch maintenance.

Wildlife – Purchase of Plotmaster Food Plot Machine:  Judy will be submitting grant application to SCCF on August 3rd for a Plotmaster (Caballas – pull behind 4-wheeler).  Matt Oberlies volunteered to research this since he is familiar with and will pass on information to Judy. 

Forestry Field Day:   September 15, 2007:  Matt and Judy attended the second committee meeting at Hardy Lake on June 19th.   Don Stump has everything on target.  Matt is working on the pulled pork.  A rough draft agenda/brochure is in the works.  Judy will email to board before July meeting.  Judy wrote letters to several potential sponsors including Baxter Lumber, Burton Lumber, Bixler Logging, and Spencer Logging. Judy contacted Ladies Farm Bureau agreed to fix the dessert.  Have not heard from Purdue Extension.  Next committee meeting scheduled July 24th.

SWCD Website:    IASWCD will purchase Suite 8 software after July 1st and send to us along with the invoice.  Once received, Clark County Office Manager Melanie Davis will come to Scottsburg office and help Judy get SWCD website functioning.

 

Friendly Farmer Award Application:  Application mailed for Randy Mace – pending receipt if approved.

 

Hardy Lake Sweep:  Everything in place for 6th Annual sweep.  Judy will be out of office most of day Friday 6/22 pickup up and delivering things to Hardy Lake for the sweep.  Sponsors covered entire cost of this event.  Certificates of Appreciation to all sponsors were signed by John Hardin and Judy White.

 

Plant A Tree For You & Me:  Judy provided board members agenda schedule for August 22nd PAT kickoff being held at Forest Discovery Center.  Judy asked board members to let her know if they will be attending.  Judy will send reminders to board members.

 

Tree Sales:  Since some members were absent last meeting, Judy passed around the Tree Sales flyer for them to review.  Members stressed they would remove the Osage Orange from the tree sales brochure.

 

Fair Week:  Agenda outlining supervisor’s dates to cover fair week provided.  Judy suggested to the board that they give away some cookbooks during fair week.  The board felt this was a good idea and will give away (2) per night.  Judy will get things ready for fair week – Matt, Bill; Judy will set up fair booth after 4:30 p.m. July 16th.  Will need folding table, 2 chairs, fan, and kid’s swimming pool for giveaway prizes.  John will get a tree and put it in a pot to promote the PAT project and Tree Sales project.

 

SCCF 2007 Grant Cycle Proposal:   Judy attended the workshop June 21st held at the LifeLong Learning Center.  No limit is set on the dollar amount you apply for.  Barbara Timberlake Executive Director SCCF felt SWCD was eligible to apply.  Judy advised board that SWCD could do more than one application.  She would apply for the Plotmaster, a laser printer, for the Hardy Lake Sweep and the Soil & Water Stewardship Week asking for dollars to cover the costs associated with these two events.

 

NEW BUSINESS:

 

Credit Card Users:  SCSB needs to know the SWCD credit card users.  All board members and Judy White will be allowed to use the credit card.  Two credit cards need to be issued in SWCD’s names – one for John Hardin and one for Judy White.  Cards will be kept in a locked cabinet at the SWCD office.  The credit card resolution will be followed when using the card. Bill Comer made a motion to approve with a second by Matt Oberlies.  Motion carried. 

 

June 4, 2007 Letter from The Scott County State Bank:   Copy of June 4, 2007 letter from Scott County State Bank asking for updated information on SWCD.  Judy had inserted information for board to make board aware of.  Board said to go ahead and mail to SCSB.  No motion needed.

IDEM 319 Grant Proposal Due September 1:  Laura Fribley addressed advising SWCD would have to guarantee 40% in-kind match.  For watershed, would have to commit to so many field days.  Bill wondered if Stucker Fork would be better suited to apply for and have SWCD as a partner.  Discussion held with outcome being that Laura Fribley, Bill Comer, Judy White would meet with Health Officer Tim Brunner to discuss septic issues in Scott County.

 

Indiana Conservation Farmer of the Year Application – Indiana Master Farm Conservationist of the Year:  Applications are due at the IASWCD office by July 13th.  Judy will contact Dennis Wilson for the Conservation and Bobby Glenn for the Master Farmer. 

 

IASWCD 208 Annual Business Meeting Resolutions:  Board members did not have any resolutions to submit.

 

Senior Spotlight Award:  Email received from ISDA June 11th.  Applications due 7/1/07.  Discussion held thinking L.L. Lowry would be an excellent nominee.  Board did not feel we could get this completed by July 1st. 

 

Potential Seminars/Workshops:   Discussion held about the various workshops listed on agenda.  Board members said Judy could attend any of those listed.

 

Reports:

 

Pat Larr: 

Tillage Transact Survey:  Jerene with Scott County Purdue Extension, Judy, Pat, and Bob Backus completed the Tillage Transact Survey; 144 were listed on the survey.  Pat expressed thanks to Laura for getting the results.  Pat distributed results of survey and reviewed this year’s results to prior years.  Conversion/Compliance Issues:  Several fields had to add in, permanent pasture before, now has corn.  Pat will deal with AD1026’s.  Matt touched on how long it took the determination to receive.  Pat said owners know if they are in compliance or not. 

EQUIP:  Josh Mays and Tim Mount contracts completed.  

SWCD Office Rent:  2007 billed 100 square feet per person, 2008 will be billed with office space and shared space. 

Pat’s Schedule:  Jenny will go back to Jefferson County allowing Pat more time in Scott County.  Pat will be out for surgery in August.

 

Laura Fribley:

Annual Work Plans:  Laura reviewed the Business Plan and said it looks like we are on target.

Supervisor Input on Regional Meetings:  1)  Time Issue  2)  Ax to grind – spends meeting complaining, too much negativity 3)  Did get something out of it, extremely informative 4)  Need to hear what works or doesn’t work for each county.

New Employee Training Plan for Office Manager:  Laura gave copy of 9-page training plan for Office Manager with description/references with columns to insert the trainer and date completed.  Laura said this was not set in concrete and supervisors did not have to use it.  Laura devised this training plan thinking it might connect a new staff with things they need.

Southern Indiana Leadership Training Institute:  Distributed flyer – will give additional information as received.  Laura would like Judy to be a part of this committee – board was okay with this.  First teleconference call scheduled for Thursday evening June 28th from 9:00 p.m. to 11:00 p.m.  Board said Judy could be part of committee but would need costs to approve attendance of training on August 17/18. Laura will plan on discussion of costs at the July board meeting.

 

CWI Funds:  Scott County:  $10,000 each year, $750 District Incentive Training, Buffer Grant

 

Judy White:

Summary of Activities – June 8 through June 21, 2007 included in packets.

Leveraging worksheet received – Laura Fribley will assist Judy with her first time of doing. 

County Council Budget – Judy will contact the council and make sure we are on their agenda.

FSA said they would like agencies in building to share in the cost of the ink cartridges for their color laser printer since they have minimal if any usage on it.  Pat Larr said she would check with Brenda McGovern to see if these cartridges can be paid for by NRCS.  Printer takes 4 cartridges and total cost approximately $400.

 

Financial District Reports:  Bill Comer made a motion to approve financials as presented with the approval of Checks 4064 through 4070 totaling $999.26 with a second by Matt Oberlies. The motion carried.

 

Adjournment:

 

Joe Robbins made a motion to adjourn with a second by Matt Oberlies.  Motion carried.

 

Respectfully submitted,

 

Judy White, SWCD Office Manager